Making your company paperless is probably something you have thought of. We are getting closer to the reality of getting a paperless office, though it is unclear if that will be practical. Thus, it is a good time for your business to go the e-signature way. E-signature is information which is in its electronic form and can be used to get signatures from the signatories. The signature given in this form will have the same legal standing as the handwritten signature. Before you decide to use the electronic signatures in your company, it is best first to understand the benefits you could gain from them.
One benefit of the e-signatures is that they are easy to use. The biggest advantage you get from using the e-signatures is that they are simple to use. You will get a variety of online solutions. With many of the online solutions, you will find that you only need a document uploaded where you then declare who the signers and the recipients will be. You can then deliver a secure link to the recipients. The recipient will then sign the document and the process will be complete. Anyone capable of opening a link and clicking a button can use the electronic signatures.
Another benefit of using the e-signatures is that they are highly secure. There is better security of using the electronic signatures than using the standard paper documents. They contain a signature and a trace on who signed the document. You will also get to see when the signature was given and where they signed it. When compared to the paper transaction, this will be more enforceable.
The electronic signatures also tend to be convenient to use. There is geographical dispersion in the business world today. Even small and local companies deal with the partners and clients in various states. Remote authentication will be made possible when these businesses use the e-signatures. Thus, it is more convenient than the alternative of printing, mailing or scanning documents.
You will also reduce the costs when you use e-signatures. Using the electronic signatures will cost you less money than if you use the traditional pen and paper. You will find that you have saved on paper, and also the money you would have use of mailing materials. You will also save on time that would have been used to mail the documents.
There are no problems if you have not yet begun using the e-signatures in your business. The ideal time for changing is now. You will find that you are enjoying numerous benefits with the e-signatures. Thus, take your time to find the solution best -suited for your company.